If possible, clearly state to whomever has subjected you to such behaviour that it is unwanted and should stop. Try to be as concrete as possible regarding what behaviour / statement you perceive as discrimination / harassment.
Document the incident. Record the time, date, possible witnesses, the incident, and what the person who harassed you said and / or did, your reaction and how you felt about it (what, where, when, and how).
For colleagues: The recommendation is that you contact your immediate superior and request a private conversation. If the troubling behaviour has occurred in the relationship between you and your boss, the problem should be referred to a higher level, and that level of leadership must be informed and take responsibility for investigating and managing the situation.
For students: The recommendation is to talk to someone in charge, such as the head of your programme /course coordinator (for the degree you are doing) and request a private conversation. In the case of suspected discrimination that involves the relationship between you and your course coordinator or the program head, the problem should be referred to a higher level, where senior leadership takes responsibility for investigating and managing the situation.
Take advantage of any offers of support, if deemed important. Support can be provided through Occupational Health (employee) and through Student Health (student).
If you do not want to go through the head of your programme, read more below about alternative contact routes.
If you want to submit a formal report, read more under the section ‘Formal Notification’.
All parties who feel vulnerable to harassment or sexual harassment or any other form of discrimination can inform and seek support from a variety of functions at the initial stage (to raise awareness of the occurrence).
There are alternative ways to go if you do not want to talk to the responsible person in a leadership position.
The person who receives the information is responsible for informing their superior or the head of the section. Ensure that you have the person's permission before you connect additional people.
• HR specialists
• Student Health
• Coordinators for students with disabilities
• Student Representative
• You can also talk to the head of your program / course coordinator
External Support Function:
• Student Union
The person who receives the information is responsible for informing the head of the programme or section head. Ensure that you have this person's permission before you connect with additional people.
Notification may mean that you have been subjected to harassment, sexual harassment and reprisals, any other form of discrimination or victimization. Notify any other person that has observed the misunderstanding. A notification of suspected discrimination, sexual or other harassment or victimization is considered a public document that the university has received. The case will therefore be formally registered. Use the following form to register a complaint:
The report, oral or written, can be handed over to the following functionaries (in random order):
The above persons are in turn responsible for forwarding the report to the Registrar’s Office after having signed the form and approved it for the person who wishes to report.
For more information about what the form must contain and the template for notification visit the English website
The form can also be sent directly to the Registrar of University West, Sweden,
either by mail to: email@example.com
or by post: University West, Gustava Melins Gata 2, 461 86 Trollhättan