Procedures for discrimination and victimisation

Information for you who have experienced / have been exposed.

If, as a co-worker or student, you become or have been subjected to harassment, sexual harassment or any other type of discrimination or victimisation.

• If it is possible, say it clearly to whoever exposes you that the behavior is unwanted and that you want it to stop. Try to be as concrete as possible with what behavior / statement you perceive as discriminatory / harassing.
  
• Documenting the incident. Record the time, date, possible witnesses, the incident and what the person who harass you said and / or did, your reaction and experience (what, where, when and how).
  
• For colleagues: The recommendation is to contact your immediate manager and request a private conversation. If the relationship between you and your boss has occurred, the problem should be signaled to a higher level, where the superior manager must be informed and take responsibility for investigating and managing the situation.
  
• For students: The recommendation is to talk to someone in charge, such as program /course coordinator or manager (for the education you are doing) and request a private conversation. In case of suspected discrimination the relationship between you and your course or program manager, the problem should be signaled to a higher level, where the senior manager takes responsibility for investigating and managing the situation.
  
• Receive processing and support offerings if deemed important. Support can be provided through occupational health (employee) and through student health (student).
  
• If you do not want to go through the manager, read more below about alternative contact routes.
  
• If you want to make a formal notification, read more under the section "Formal notification".

Contact channels and support

All parties who feel vulnerable to harassment or sexual harassment or any other form of discrimination can inform and seek support from a variety of functions at initial stage (in order to raise awareness of the occurrence).

There are thus alternative ways to go if you do not want to talk to the responsible manager if it happened.

Employee:

• HR-specialists
• Union representative
• Principal safety representative
• Local safety representative

The person who receives the information is responsible for informing the manager or alternate work unit manager. Ensure that you have the person's permission before you connect additional people.

Student:

• HR specialists
• Student health
• Coordinators for students with disabilities
• Student Representative
• You can also talk with the program / course manager

 External Support Function:

• Student Union

The person who receives the information is responsible for informing the manager or alternate work unit manager. Ensure that you have the person's permission before you connect additional people.

Formal Notification/Application

Notification may mean that it has been subjected to harassment, sexual harassment and reprisals, any other form of discrimination or victimisation. Notify may also make another person as observed the misunderstanding. A notification of suspected discrimination, harassment and sexual harassment and victimization is considered as a public received document to university. The case will therefore be registered with the registrar. Use the following application form to register

• Application, oral or written, can be handed over to the following functions (in independent order):

- Lawyer / Investigator
- HR Manager
- HR specialist
- Anyone who reports has confidence (for example, manager, responsible teacher).

The above is in turn responsible for forwarding the application to the Registrar after having signed the application and approved it by the person who wishes to report.

For more information about what the application must contain and the template for the notification visit www.hv.se/ (english link)

The application can also be sent directly to the Registrar of the University of West Sweden, either by mail to registrar@hv.se or by post: University West, Gustava Melins street 2, 461 86 Trollhättan

• The notification shall contain a description of what happened, when, where, who / which are involved and in what manner, and details of any witnesses. You who register can use the form that you find on www.hv.se/equal-terms
• The receiving party informs the responsible manager and work unit manager, who is responsible for the forthcoming investigation and the actions taken.
• The application must be registered and documented in writing.