Instructions for licentiate and doctoral thesis

Here you will find instructions and what to consider when writing your doctoral thesis or licentiate thesis

The library's research support is responsible for instructions and Word templates for the thesis and licentiate thesis. The doctoral thesis and licentiate thesis must in their external design follow the graphic profile established by FUN.

Important to keep in mind!

1. Read through this entire web page with instructions.

2. Decide on the delivery date – the date on which you want the printed theses delivered (no later than one week before the posting or licentiate seminar).

3. No later than 5 weeks before the delivery date – make an initial contact with the printing company. When you have agreed on a timetable with the printing company, a copy of it must always be sent to the library's research support. If it is a compilation thesis - check what publishing rights you have (e.g. Creative Commons license) and contact the library's research support if you have any questions.

4. No later than 4 weeks before the delivery date – fill in the form "Ordering thesis information" in the Digital Service Center to receive the documents "Previous theses" (only applies to doctoral theses) and "Thesis info" (here you will find, among other things, serial number, ISBN number).

5. At least 3 weeks before the delivery date (unless otherwise agreed with the printer) – deliver the following to the printer:

a summary text about the thesis/licentiate thesis that is placed on the back cover (approx. 700 characters)
Portrait photo
text about who you are (approx. 300 characters)
Cover photo, if any,
The submission of the thesis/licentiate thesis converted to PDF (according to the Word template or other format)
the document "Thesis Info"
the subject in which the thesis is written
the document "Previous theses" (only applies to doctoral theses)
Spikblad (only applies to doctoral thesis)
In the case of aggregation; also include the publications you want to include in PDF

The printing house will then send proofs that must be approved before printing. Then it is important to check that all the information is correct (proofs are also sent to the library's research support who check that the serial number and ISBN number are correct).

Important deadlines

NOTE! Keep in mind that set deadlines do not take into account longer weekends and holiday periods. On these occasions, the times may need to be adjusted.

Contact with the printing house

Which printing company will print the thesis is controlled through the procurement for printing services that has been made. In the first instance, printing company no. 1 must be contacted. Only if this cannot deliver may one turn to printing house no. 2.

Check with the relevant head of department how many theses are allowed to be printed before ordering.

NOTE! Don't forget to send a copy to the library.

NO. 1 STEMA SPECIALTRYCK AB

Contact person: Daniel Larsson
Email: daniel.larsson@stema.nu
Phone: 070–81 03 517

NO. 2 ALE PRINTING TEAM

Contact person: Patrick Holm
Email: patrick@svenskttryck.se
Phone: 031–98 35 10

The order of the pages (doctoral thesis)

The pages of the doctoral thesis must be in a certain order. In the image below, you can see how the pages should be placed in the finished thesis

The Blue Pages - the printing house has a template and you as the author contributes with text and images. .
Green page – you get this from the library's research support and send it to the printing house.
Light blue pages – you as an author create these pages according to the template and send them to the printing house.

Order of the pages (licentiate thesis)

The pages of the licentiate thesis must be in a certain order. In the image below, you can see how the pages should be placed in the finished thesis

Blue pages – the printer house has a template and you as the author contributes text and images.
Light blue page – you as the author create these pages according to the template and send it to the printer house.

The cover

The cover is either blue for the doctoral thesis or dark blue for the licentiate thesis, see pictures below.

For the cover, you as an author must submit the following to the printer:

Text for the back cover of your thesis/essay (approx. 700 words)
Text about yourself about 300 words
ISBN, serial number and which subject you are a doctoral student in (AIL or PT)
Cover image (if applicable)

Cover image

If you wish to include any type of illustration or image on the cover, it is important that you check who holds the copyright and whether permission is needed for use. Start by contacting the publisher in question as they know how to proceed. Always include a photo byline.

In University West's media bank there are images that are possible to use for the cover.

The images must have a resolution of at least 300 dpi. The image area is 130x123 mm in size.

If you have any questions about the cover photo, please contact the Communications Department at kir@hv.se

Cover Doctoral Thesis

Cover licentiate thesis

The insert

An insert is the part of a book that is inside the cover, i.e. all the pages of the book. The insert in a book normally follows a certain structure and contains, in addition to the book's main text, the cover page, the title page and the copyright page.

The easiest way is to write your submission in the word template that is available for download further down on this website. The template is adapted according to the following directives regarding font, font size, etc.

NOTE! It is important that you read through the entire instruction below regardless of whether you choose to use the Word template or not. (e.g. if you use Latex instead)

Instructions for the insert

All sizes of the document must be adapted to state format 165x242 mm and thus not to A4 format. (this is already preset in the Word template)

Keep in mind that when you paste text from another document, make sure it is plain (paste with ctrl+alt+v and select plain text in the box).

Pagination

In the thesis, all pages should be paginated up to and including the reference list with the typography Arial 9 pt and the page numbers should be centered.
The pages up to and including the table of contents are paginated with Roman numerals, followed by regular (Arabic) numerals.
Each new chapter should start on an odd page.
Appendices and cover pages for aggregation (A–H) shall not have page numbering.
The pagination is preset in the template for Word and if you want to add additional chapters, there are instructions on how to do it in the template.

Printing site page

On this page you will find information regarding name, address, ISBN, copyright, cover image etc. The text must be written in Garamond 11pt. This must be stated on the page (with adaptations):

University West

SE-46186 Trollhättan

+46 520 22 30 00

www.hv.se

ORCID:

Unless otherwise noted, the content of this work is licensed under Attribution 4.0 International. To view a copy of this license, visit: https://creativecommons.org/licenses/by/4.0/

Cover image: [Name of the person who created the cover image/illustration. Garamond 11pt. ]

Printed in Sweden by Stema Specialtryck AB 20XX

ISBN XXXXXXXXX (printed)

ISBN XXXXXXXXX (electronic)

The electronic version is available on https://hv.diva-portal.org

Introductory pages

DECLARATION ON THE USE OF GENERATIVE AI

Describe how/in what way AI-assisted tools have been used in the writing process, suggestions for text can be found in the template.

NOTE! Tools/services used for language support and reference management do not need to be declared and the declaration is not mandatory if AI-assisted tools have only been used for these purposes. Then delete this page.

TYPOGRAPHY

Rubric: Arial Bold 12 pt.
Body: Adobe Garamond Pro/Garamond 11 pt.

THANKS TO (ACKNOWLEDGEMENT)

TYPOGRAPHY

Rubric: Arial Bold 12 pt.
Body: Adobe Garamond Pro/Garamond 11 pt.

POPULAR SCIENCE SUMMARY

If the thesis is written in English, a Swedish, Norwegian or Danish popular science summary must be attached. If you write in Swedish, Norwegian or Danish, this page must be in the same language.

TYPOGRAPHY

Rubric: Arial Bold 12 pt.
Title: Arial Bold, 12 pt (italics)
Body: Adobe Garamond Pro/Garamond 11 pt.

ABSTRACT

Approximately 3000 characters incl. spaces. Regardless of the language in which the submission is written, the abstract must be written in English.

TYPOGRAPHY

Rubric: Arial Bold 12 pt.
Title: Arial Bold, 12 pt (italics), NOTE! English title!
Body: Adobe Garamond Pro/Garamond 11 pt.

ABBREVIATIONS

Page for any abbreviations used. Remove the page if it is not relevant to include.

TYPOGRAPHY

Rubric: Arial Bold 12 pt.
Body: Adobe Garamond Pro/Garamond 11 pt.

TABLE OF CONTENTS

The table of contents can show down to three levels of headings. In the Word template, this is preset. The table of contents page is not "visible" in the table of contents itself.

TYPOGRAPHY

Rubric: Arial Bold 14 pt.
Chapter title heading: Arial Bold 14 pt.
Subheading: Arial 11 pt.
Dotted line up to page numbering on the right edge.

Pages of the thesis

The pages that make up the largest part of the thesis must comply with the following directives.

TYPOGRAPHY

Main Headline (Chapter Title): Arial Bold 17 pt
Subheading: Arial Bold 14 pt
Middle headline: Arial Bold 12 pt
Body: Adobe Garamond Pro/Garamond 11 pt, line spacing 10 pt.
Text below/in image/figure/table: Arial 9 pt

MARGINS

Outer and inner margins: 22 mm
Upper margin: 20 mm
Lower margin: 27 mm

The margins are preset in the Word template.

When there are missing characters in the font for body text (for example, in mathematical formulas), we recommend that another full font be used for these characters, such as Times New Roman or Lucida that contain all characters.

The insert and Word template

There are Word templates for the doctoral thesis and the licentiate thesis . Below are links where you can download the different templates in English.

Template_doctoral_thesis_UW.dotm

Template_licentiate_thesis_UW.dotm

Printing the Word Template

Click Skriva ut (Print) in Word. When the Print page comes up, click Skrivarinställningar (Printer Properties.) This will take you to the box below.

In this box, go to Papperskälla(Paper Source )and select Kassett 1 (Cassette 1.) Then you will see that a tray is marked for A4 on the picture of the printer. Click OK and then Skriva ut (Print).

Monograph or compilation

A doctoral thesis or a licentiate thesis can be structured in two ways, as a monograph or as a compilation.

Compilation

The most common type of thesis at University West is a compilation thesis, which consists of an introductory framework report/"kappa" which is followed by a number of papers; i.e. publications. The number of publications that need to be included depends on whether it is a doctoral thesis or a licentiate thesis.

Monograph

A monograph thesis refers to a written account of the research that has been included in the doctoral student's doctoral education. A monograph does not contain any attached papers and is more extensive than the summary of a compilation thesis.

Compilation and the title pages

The title pages of a publication in a compilation thesis or licentiate thesis (see below) is placed in front of the various publications in the submission, and states the number (or letter) of the publication, title, author and where the publication is published (conference or journal) as well as information about permission for publication in the thesis.

Each title page has a blue "label" (dark blue for licentiate thesis) where the number/letter for each publication is indicated. The "label" is placed according to the template in the right-hand margin. This is to mark where the different publications begin in the book. These blue/dark blue color markings are also visible when the book is closed, at the edge of the insert.

NOTE! In the Word template, it is recommended to leave all labels (A-H) in the right margin so that they do not jump wrong. The commercial printer will then remove the superfluous labels.

TYPOGRAPHY

Title: Arial Bold 17 pt
Author: Adobe Garamond Pro/Garamond 12 pt
Publication published: Arial Bold 12 pt
No./Letter in box: Arial Bold 17 pt (white)

When it is time to email your summary to the printer, the submission must be a document with its own pagination, and the publications must be attached as separate documents in the original version.

Picture of title page from the template for doctoral thesis

(The templare for licentiate thesis' title pages look the same except for that the thumbnails are dark blue)

Compilation and permission

When you choose to write a compilation thesis, you must have permission to publish your publications printed and sometimes also electronically. Below you can see what to do in different scenarios and what to write on the title page.

"Spikblad" (only for doctoral thesis)

A "spikblad" is a sheet that is placed in the doctoral thesis and contains information about the title of the thesis, supervisor, opponent and other information about the thesis and the public defence. On the back of the spikblad, the abstract in English must be inserted (even if you have written in Swedish).

Below are templates for the posting sheet in Swedish and English:

Spikblad_2026_sve.dotx

Spikblad_2026_eng.dotx