What do i do if something happens?

If you as a student are subjected to or feel that you were subjected to harassment, sexual harassment, or some other type of discrimination or victimisation, you have the right to support.

Information for those who have felt/been subjected to harassment

If possible, be assertive and tell the person who is harassing you in no uncertain terms that their behaviour is not appreciated and that you want it to stop. Try to be as concrete as possible about which behaviour/language you experience as discriminatory/abusive.
Document what happened. Note the time, date, any witnesses, what happened and what the person who harassed you said and/or did, your reaction, and feelings (what, where, when, and how).
For students: The recommendation is that you speak with someone who is in a leadership position, such as a programme/course coordinator or the section head (for the programme you are on) and request a private conversation. If the alleged discrimination has to do with the relation between you and your course or programme coordinator, the problem needs to be raised at a higher level, where the person in a superior leadership position takes over responsibility for investigating and handling the situation.
Take advantage of offers to help and support you process the situation if such is deemed important. Support can be provided through the occupational health services (employee) and through student health services (student).
If you do not want to go through the programme coordinator or your superior, read more below about alternative channels.
If you want to make a formal report, read more under the section entitled ‘Formal report’.

Channels for contact and support

All parties who feel that they have been subjected to harassment, sexual harassment, or some other type of discrimination can both during the early phase (to raise awareness of what occurred) and during any subsequent investigation inform and seek support from multiple entities. Hence, there are alternative paths one can take to talk to someone in a leadership position or to an instructor with responsibility for handling such an incident.

Student

HR-specialists
Student Health
Coordinator for Students with Disabilities
Student Ombudsman
You can also talk to your programme/course coordinator

Anyone who receives information is responsible for informing the appropriate person in a leadership position or the head of their section/division. Be sure that you have the person’s approval before you get other people involved.

External support function

Student Union and Student Ombudsman
Anyone who receives information is responsible for informing the appropriate person in a leadership position or the head of their division. Be sure that you have the person’s approval before you get other people involved.

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Formal report

Anyone who feels that they have been subjected to harassment, sexual harassment and retaliation, or some other form of discrimination or victimisation can file a complaint. Another person who has observed someone’s mistreatment can also report this. A report of suspected discrimination, harassment and sexual harassment, as well as victimisation is to be seen as a public document that has been received by the university. The case will therefore be recorded by the Registrar’s Office.

The report, oral or in writing, can be passed on to the following entities (in random order):
- lawyer/investigator
- HR-head
- HR specialist
- Someone you trust (such as a superior or instructor with responsibility for handling such an incident).

The people mentioned above are in turn responsible for passing the report on to the registrar’s office after having noted down the complaint and had this approved by the person who made it.

The report can also be sent directly to the Registrar’s Office at University West, either via email to registrator@hv.se or by post: Högskolan Väst, Gustava Melins gata 2, 461 86 Trollhättan

The report must contain an accounting of what has occurred, when, where, who has been involved and in what way. In addition, there should be information about witnesses. Use the form below to make a report.
The party receiving the report informs the appropriate person in a leadership position and the head of the section/division, who is responsible for the investigation that will take place and measures that are taken.
The report must be registered in the daybook and documented in writing.

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Updated 15 Jan 2021

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