Rules and regulations for IT

User Agreement and Acceptable use policy for IT resources at University West

The use of IT resources at University West must be in accordance with the university’s academic purpose. The resources are intended for use in education, research, library services, administration and for collaboration with the outside community. The resources must not be used for purposes that can damage the name and reputation of the university.

IT-resources must not be used for purposes that break Swedish law, SUNET’s rules or the rules of the university. The rules of the university are published at hv.se. The SUNET rules can be found at sunet.se.

An authorized user is anyone who has been given a user account by the university. The user account is accessed with a username and a password, or some other authentication method. The user account is connected to one or more storage areas, and gives access to several IT systems.

The following rules apply to the use of the university’s IT resources:

• You agree to be bound by User Agreement and Acceptable use policy, and agree to comply with the regulations contained herein.

• If you do not agree to be bound by these rules, you must contact your system administrator to cancel the user account.Your personal details will be used in the university’s administrative systems. Your name, e-mail address and information related to your employment may be displayed on the university’s website.

• You undertake to keep yourself informed of any changes in the User Agreement and any supplementary regulations.

• You are not allowed to share your login credentials with anyone else. You are not allowed to use the credentials from the university in other services on the Internet.

• The university’s IT-resources are monitored for misuse.

Consequences of misuse:

• Violation of these rules may result in the user being denied use of the university’s IT resources. Decisions about denial of access or referral of the matter to the Vice-Chancellor for further action, is taken by the Head of the IT department in consultation with any other concerned parties.

• If a breach of Swedish legislation is suspected, it will be reported to the police.

An authorized user is anyone who has been given a user account by the university. The user account is accessed with a username and a password, or some other authentication method. The user account is connected to one or more storage areas, and gives access to several IT systems.

The following rules apply to IT activities at University West:

• The computer rooms can only be booked by the scheduling staff.
• If a room is scheduled for teaching, that room is reserved for students attending these classes. The teacher may give permission to other students to use free computers.
• Food or drinks in any form are not permitted in computer rooms.
• Do not use a screensaver to block a computer for more than 15 minutes. If you need to leave for a longer time, save your work and logout.
• Personal files and data must be stored on the storage area allocated to you on the network, or on a personal storage media. Data stored on local disk can be deleted at any time.
• Attempts to conceal the user’s identity are prohibited, if anonymity is not explicitly permitted.
• The authorized user must follow the instructions of the system administrator.
• You are not allowed to install software on computers with open access without permission from the Service & IT department. Requests for permission should be sent to Servicecenter.
• You are not allowed to change the basic configuration (“HV-Pc”) of the computer without permission from the Service & IT department.
• Software licensed to University West or to staff at University West may only be used according to the licence agreement.
• Copyright-protected material may be copied or distributed only after receiving authorisation.
• Handling, storing or distributing material that is insulting and/or degrading to other individuals is prohibited.

An authorized user is anyone who has been given a user account by the university. The user account is accessed with a username and a password, or some other authentication method. The user account is connected to one or more storage areas, and gives access to several IT systems.

• The user account is strictly personal and may not be used by any other person.
• The user account will be closed when the user no longer studies or works at the university. University West can delete a user account and its data, that has been inactive for more than 6 months.
• It is not permitted to sabotage the system, or by other means deny other users access to the system.
• It is not permitted to use misconfigurations, program errors or other methods to obtain extended system authorization.
• It is not permitted to use the university’s systems to try to sabotage or gain illegal access to external systems.
• If you discover errors, sabotage, security breaches or other problems, report them to the Servicecenter as soon as possible.
• University West will not be responsible for consequences of the unavailability of IT-resources.
• Only computers owned by the university may be connected to the university’s computer communication network.
• All other established guidelines and rules for IT-security at University West apply.