Ladok for students

The first time you log in to Ladok for students you must choose a university. Go to www.hv.se/en/student/ and choose Ladok for students:

At the end of the page, click on LADOK FOR STUDENTS:

Log in by clicking Access through your institution:

Enter hv.se in the search box and then click on University West:

Log in by entering your username (for example student001) and password:

What is AL2?

Ladok uses SWAMID, Swedish Academic Identity Federation, for logging in to the system. SWAMID is an identity federation run by Sunet and includes most universities, research institutes, and other authorities related to the Swedish research and education sector.

SWAMID provides three confidence levels to describe how well the identity issuer knows the identity of the user:

SWAMID Identity Assurance Level 1 (SWAMID AL1) – Unverified user

SWAMID Identity Assurance Level 2 (SWAMID AL2) – Confirmed User

SWAMID Identity Assurance Level 3 (SWAMID AL3) – Verified User

Why AL2?

Ladok is an important system for students. According to Swedish data protection legislation, personal data must be protected against unauthorized access. Anything that leads to unauthorized access or alteration of student information in Ladok leads to personal data incidents. An unauthorized person who gains access to a student's login can, among other things, interrupt the course and deregister the student from the exam, as well as view and change certain personal data such as study details, postal addresses, e-mail addresses and phone numbers.

To ensure that it is the right person who logs into Ladok, we require users to log in with confirmed user accounts, which in turn requires identification of the individual for example, when resetting passwords.

Who needs to verify for AL2?

From 2024-01-01, SWAMID AL2 is required for students with a Swedish social security number (Personnummer).

Students without a Swedish social security number have a so-called interim social security number (also known as T-number or R-number) in Ladok. The requirement for AL2 does not include these students. They and can log into Ladok with AL1 accounts (AL1 is the level that is set automatically when creating an account at Högskolan Väst).

What do I as an international student have to do when I change from a T-number to a Personal number?

If you receive a Swedish social security number during your studies and then the university asks you to change your social security number in Ladok, you must confirm your user account in order to continue to have access to Ladok.

How do I confirm my account for AL2?

You confirm your account using BankID. To get a BankID, you must:

• have a Swedish social security number. The banks have chosen to build the system around social security numbers and currently there is no possibility to get a bank ID if you don't have it.

• be a customer of one of the banks that issue bank IDs

• be over 18 years of age

You can also visit the Service Center and show your Swedish Social Security Number together with an ID card or passport (identification with a Swedish social security number). You will then receive a code and can then confirm your account.

Your information, such as address, e-mail, and phone number in Ladok for students is shared by all universities using Ladok. Be sure to check your information on a regular basis since it is important for the university to be able to reach you.

To view the menu, click on the icon at the top right of the page:

Select My pages:

To change your details, click Change contact details or Change address:

If you select the alternative Registered address, your registered address will be imported from the Swedish Population Register:

If you, for a period of time, want your mail to be sent to an address other than your registered address, you can change this. Click Temporary and enter your temporary address:

When you want your mail to be sent to your registered address again, delete the temporary address.

As a student on a program you sometimes have to select courses or specialisations for your further studies. If you have a choice to do, the choices are presented on the home page in Ladok for students.

When the selections are to be made is displayed under Selection period. Show your options by clicking the Show more arrow. Make your selection by checking your choice. Then click Select:

A dialogue to confirm your selection is displayed. Click Confirm or Cancel:

The course you have selected is displayed under Current courses on the home page. It is displayed when the course is open for registration. You can also remove your selection/application as long as the Selection period is open:

Before each course start, you must register on the course to confirm your participation. Courses that are open for registration are displayed under the heading Register on the home page.

Click on the Register button or click on the arrow Show more to get more information regarding the course. If you click on the arrow, you get the choice to either register or cancel by clicking the button I no longer wish to attend:

If you choose to register a dialogue to confirm your registration is displayed. Click Confirm or Cancel:

If you no longer wish to attend a dialogue to confirm your withdrawal is displayed. Click Confirm or Cancel:

On the home page you can see the courses that you are currently registered for. If you want to discontinue your studies on a course you do that by clicking Show more and then choose I no longer wish to attend:

If you choose to discontinue your studies a dialogue to confirm is displayed. Click Confirm or Cancel:

If you are a student on a program or a course package and want to discontinue your studies completely and not just on one course, you do so by selecting My education in the menu at the top right of the browser:

Click on the program you want to discontinue and then I no longer wish to attend:

If you choose to discontinue your studies a dialogue to confirm is displayed. Note that a discontination of a program also means that courses in the program will be discontinued. Click Confirm or Cancel:

It is mandatory to sign up for examinations. You must always sign up for an exam, both regular exams and retakes. You can sign up at the earliest 25 days before but no later than 8 days before the exam. You unregister your application in the same way.

If there is an exam that you can sign up for, it will appear on the home page when you logg in. Click on the link:

To see more information regarding the exam, click on the arrow Show more. Sign up by clicking the button:

If you choose to sign up a dialogue to confirm is displayed. Click Confirm or Cancel:

You will also find examinations in the menu on the right. Select Examinations:

If you signed up for an exam but then decide not to participate, you can remove your registration. To do this, select the tab Singed up under Examinations. Click the arrow Show more and then the button I will not attend:

A dialogue to confirm is displayed. Click Confirm or Cancel:

You can sign up for an examination or cancel your participation for as long as the signing up period is open.

You can print four different types of transcripts and certificates. You choose whether you want a certificate in Swedish or English.

• Certificate of Registration = Shows which courses you are registered on including dates
• Result certificate = Shows approved results at University West
• Certificate of anticipated participation = Shows courses that you are admitted to
• National official transcript of records = Shows approved results from all Swedish universities

All certificates are verifiable by a control code. This means that the certificate does not need to be signed by university staff. Anyone to whom you may send the certificate can make sure that the certificate is correct by going to the web page indicated at the bottom of the certificate and then enter the civil registration number and the control code. The certificate is verifiable for 90 days.

In the menu on the right select Transcripts and certificates:

Click Create and then select which type of certificate you want:

You can make restrictions on what information should be included in the certificate that you want to create. You can also choose to include some extra information depending on which certificate you have chosen. Once you have made your restrictions and selected the information to be included, click Create (or Cancel if you don't want a certificate):

Your valid certificates are saved under the heading Created transcripts and certificates (valid for 90 days). Keep in mind that if a new result is reported on a course or if you register on a new course and so on, you must create new certificates to include this new information in a new certificate. Certificates that already have been created are not updated with new information: