Application Process
Exchange students from University West partner universities apply online. To be able to apply you need to be nominated for exchange studies by your home university.
Step-by-step
1. University West receives a nomination by your home university
All exchange students must be nominated by their home university coordinator for exchange studies.
2. University West sends information to nominated students on how to apply
Once we have received your nomination, we will send you information with a link for your application via email.
3. Submit application form
The link will take you directly to the application form for incoming exchange studies at University West. Fill out the form and send it.
Please note that although you will be prompted to choose a subject area of your studies at University West through a drop-down list, you will still be able to select courses from any department later on in the process.
4. Create account in MobilityOnline
We use a system called MobilityOnline for incoming student application and documentation. Once you have submitted your application form, you will receive an e-mail with instructions on how to create your account in MoblityOnline.
5. Prepare and upload relevant documents
Once you have created your account you will need to upload a Transcript of Records. This needs to be translated into English if it is issued in another language originally.
6. Submit your application
Once you have uploaded the documentation, confirm the submission in your Mobilityonline account.
Please note that we do not limit the number of participants for our courses, so providing you are eligible for the course you have applied for - you will get a seat in the class.
7. Complete your course selection
As an Erasmus student you should be able to select your courses on your home universities Mobility Platform and after approval from your home university coordinator the Digital Learning Agreement should be synced over to our Mobility Online System.
If you do not have access to a Digital Learning Agreement or are a non-EU exchange student you are welcome to select your courses manually in our Mobility Online workflow by clicking the link "Complete Course Selection" when you are logged in to your Mobility Online account.
After you submitted your course choice University West's departmental coordinator will approve your course choice or suggest changes. Please continuously check your emails!
8. Receive your Letter of Acceptance and Insurance Certificate.
Once your course choice got approved by your departmental coordinator. We will send your Letter of Acceptance and Insurance Certificate via email to you.
9. Apply for a visa or residence permit
If you are a citizen in a non-EU country, you will have to apply for a Visa with the Swedish Migration Agency. We recommend doing this as soon as you have received your Letter of Acceptance as the waiting times can be quite long.
The fastest way to get a visa/residence permit is to apply online at the Migration Board webpage and make sure your application is complete. Apply for a residence permit for studies at higher education – Swedish Migration Agency
Important! You should NOT apply for a visa called "Mobility Studies in an EU country with a stay in Sweden". This is the wrong permit. Choose instead a regular study permit for higher education as in the link above, otherwise your application will result in a denial.
When your application is registered and you have received a control number, visit the nearest Swedish embassy/consulate in order to be photographed and take fingerprints for the residence permit card.
NB! Don't wait for the decision about residence permit before doing this, because it will delay the process.
If you are an EU citizen, you do not need to apply for a visa or residence permit.
10. Apply for a student accommodation in Trollhättan
You will receive info about university accommodation later on. You have a housing place guaranteed here. The accommodation office will send out the application for housing with us on November 1st/ May 1st and the deadline to apply is November 15th/ May 15th. You will hear about where you have been placed December 11th/ June 15th. Please send housing questions to accommodation@hv.se
11. Arrive to Trollhättan and attend the Introduction Days
We are happy to welcome you here soon! As a new student, you’ll take part in the Introduction Days, where you’ll receive plenty of useful tips and insights to help you navigate both your student life at University West and your everyday life in Trollhättan.
Good luck with your studies at University West!
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