University West is responsible for all processing of personal data in the university's activities. This web page describes how we treat your personal information, what rights you have, and how you can apply them.
University only processes personal data to accomplish our mission to educate, conduct research, interact with the community, provide information about our activities and seek to promote research to the university. We also do so to conduct appropriate activities and to comply with laws and regulations.
University only processes information about you if you have agreed to it, or if it is necessary to perform a task in the public interest or in official authority, or as provided by law or contract.
The most common reasons that the university processes information about you is that you are a student, employee, researchers, students in a course or other event, borrowers at the university library, or if you are looking for a job or for any other reason, contact the university.
Most data that university processes about you is collected directly from you. What information we process depends on the purpose of the processing. In some cases, we also collect information from other sources, such as the Swedish Tax Agency or the University and Higher Education Council.
Among other things, it may be as follows:
The university undertakes legal, technical and organizational measures to protect your personal data against unauthorized or unlawful access and other treatment, as well as against loss, destruction or damage.
The measures are aimed at ensuring adequate protection of personal data, considering the risk of processing of the data.
As a starting point, only the employees at the university who need your personal data at work will receive some part of the data. In addition, the central administrative personnel of the university have access to your information and can use them, if necessary, for example, for troubleshooting and support.
A large part of the information available at the university is public documents. This means that if your personal information is a public document, as a starting point, anyone who requests the document can access your personal data in accordance with the Public Access to Information and Secrecy Act.
In addition to this, your personal data may be disclosed to authorities such as the Central Student Support Board, the Swedish Migration Agency, Statistics Sweden, the University Chancellor's Office, the Tax Agency, the Social Insurance Agency, and other colleges and universities.
They can also be shared with suppliers, partners and other third parties who need access to them. The University only shares your personal data if necessary and if you have approved it or we may do so by law. When the personal data provided to another party, university take appropriate measures to protect your personal information.
Your personal information is normally processed within the EU / EEA. In some cases, however, the data may be processed outside the EU / EEA, for example, by our partner institutions, research partners or suppliers.
Regardless of the country in which the data is processed, the university undertakes measures to protect them in accordance with the requirements of the EU / EEA.
Personal data may only be processed outside the EU / EEA if the EU Commission has decided that the country in question has an adequate level of protection or after appropriate protective measures have been taken.
We only save your personal data if necessary regarding the purpose of the processing and requirements of law or regulations. Rules on how long the university is required to save different information is included in the Archives Act and the National Archives code of statutes. Often it means that your personal information is saved for between two years and for all future.
The University's website uses so-called "cookies". Cookies are small text files that are created and stored on your device when you visit our site and contain information about the visit.
The university is open to how we process your personal data. You are entitled to know what information we are processing about you, for what purpose, and what personal data may be provided to another recipient.
Keep in mind that as a student or employee at the university you can usually log in to the university's IT system to see what information we are dealing with about you. You can also contact responsible person at the university to get information about what information is being processed about you, such as the HR division.
In some cases, we may ask for consent (approval) to process your personal data. If you leave such consent, you may withdraw this at any time. We will not then continue to process your personal information. Data already published is influenced however, is usually not a withdrawal of consent.
You have the right in certain cases to get your personal information in a widely used format to transfer them to another person responsible for personal data.
You are entitled to have your personal information changed or supplemented if they prove to be incorrect or incomplete.
Keep in mind that you as a student or employee at the university can change information by logging in to the respective IT systems or by contacting the person responsible at/within the university.
You have a right that in some cases to get a certain processing of your personal data limited or terminated.
You have a right that in some cases to get your personal information deleted.
You are entitled to complain about our processing of your personal data to the Data Inspectorate.
Read more about your rights on the Data Inspection web pages.
If you have questions about how your personal information is treated as an employee at the university, students, researchers or external stakeholders or guest please first contact your manager, your contact person or responsible for a course or a research project. You are also welcome to contact any of the employees who work specifically with personal data at the university by sending an email to firstname.lastname@example.org.
University Wests data protection officer is Anne Lindelöf
The Data Protection Officer's task is to ensure that the University processes personal data in a legal, correct and safe manner in accordance with the Data Protection Ordinance.