Registration

Once registered, you will receive a confirmation email to your registered email address. If such confirmation is not received, the registration is not complete, please try again.  
 
After confirmed registration, you will receive another e-mail with a specified invoice and payment information regarding the conference registration & accommodation package.  
 
NOTE: The conference registration & accommodation package fee must be paid all together and will be included and specified on the invoice.   
 
A separate invoice with payment information will be sent to accompanying persons. 

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Deadlines for Conference Registration and Accommodation Package

• 25th October 2023 Last Day of Early Bird Registration
• 24th November 2023 Deadline for submission of full paper
• 27th November 2023 Last Day of Registration

Conference Registration and Accommodation Package

• Conference Regular Fee (Due date 27th Nov 2023): 11 000 ZAR (Est €520)
• Conference “Early Bird” Fee (Due date 25th Oct 2023): 9 000 ZAR (Est €425)
• Doctoral Student Fee   (Due date 27th Nov 2023): 8 000 ZAR (Est €380) 

Accommodation at River Lodge (All Inclusive**) for Participants and PhD students: 
Total price per/person for two nights sharing: 8 000 ZAR (Est €400) 
Total price per/night for two nights, single accommodation: 12 000 ZAR (Est €600) 
 
Accommodation at River Lodge (All Inclusive*) for accompanying persons: 
Total price per/person for two nights sharing: 16 000 ZAR (Est €800) 
 
*All-inclusive accommodation for accompanying person comprises: All meals, all drinks (except imported & premium brands), Coffee/Tea, Local Transfer to/from Hoedspruit (Eastgate) airport, Game Drives (morning & evening), Conservation Levy. 
 
** All-inclusive conference package includes all the above, except only limited game drives as specified on the conference programme. 
 
EXCLUDED: Telephone, laundry, gratuities, curio purchases, spa treatments, other optional activities 

Pre- & Post Conference Offer
In connection with the conference, Kapama Game Reserve kindly offer discounted pre- & post (all inclusive) accommodation rates for delegates and accompanying persons who would like to extend their stay at Kapama River Lodge. 
 
Please note that the rates for pre- and post stays differ from the conference rates, and additionally includes a daily conservation fee. These offers are limited to Deluxe and Spa suites only, subject to availability.  
 
Pre- & Post booking are made directly with Kapama Game Reserve. Discount Code: Res186588. Contact person:  marieke.vanstaden@kapama.co.za  
 
 
Travel 
All international and domestic travel arrangements are to be booked by the participants. More information about travel options is found under Travel & Practical Information.  
 
When you have booked your flight, please confirm date & time of arrival and departure by e-mail to: hjacobs@cut.ac.za 
 
In case you are travelling by road, please confirm excepted arrival and departure date & time by e-mail to: hjacobs@cut.ac.za 
 
Cancellation 
When you register for the conference, you accept the rules for cancellation.  

Deadlines for Conference participants: 
Before 7th December 2023. Full refund of registration fee, 75% of accommodation.   
Before 1st February 2024. 50% refund of registration fee, no refund of accommodation cost.  
Cancellations made after 1st February 2024 are not entitled to any refund of either registration fee and/or accommodation cost. 
 
Cancellation must be done in writing by email to: hjacobs@cut.ac.za